User Updates

Date: Friday, June 2, 2017

Author: Amy Hyler-Essig

Here are the most recent user updates for the Slug Success system. If you have questions or need help, please contact slugsuccess-help@ucsc.edu.

1. Advisers: When you're creating (or editing) an Advising Report, please be sure you're using the appropriate "reason" types associated with your department:
   • Major/department advisers should use reasons that begin with Maj:
   • College advisers should use reasons that begin with Coll:
   • STARS, EOP, other departments should use reasons that begin with the appropriate acronym
   • This will help to ensure that campus-wide reports on advising are accurate and complete.
2. Tagging International students: Starting with Summer quarter, I will be refreshing the F1/J1 tagged students the first week of each quarter based off of a report developed with the help of the Global Engagement office. The students tagged may not exactly match the list sent to the colleges, as I have learned that their "international" criteria is slightly different than a student's F1/J1 visa status, but it should be accurate for most students. If necessary, I can manually add tags on an individual basis - just email slugsuccess-help@ucsc.edu with the student's ID. Please remember that these tags will be based on students' F1/J1 visa status as available on the date that the data is pulled from AIS, and will be manually wiped and refreshed each quarter.
3. Based on feedback from users, we now have new wording for the signs to let students know about the use of electronic advising notes. The signs will be printed soon and sent out to advising units using Slug Success.
4. Coming soon, a document called "Standards for Advising Notes & Reports in Slug Success" will be made available to Slug Success users. These standards are meant to help Slug Success users (particularly those in the adviser role) know when to complete a "report on advising" versus a "note on a student," as well as how to handle uploaded documents.
5. Student access to Slug Success: The technical issues that have prevented us from allowing students to login to Slug Success look to be resolved, so we plan to have this functionality ready by the time Summer quarter begins (hooray!) We will let you know when we have turned on student access for the campus, but each department can individually decide when and how to advertise the site to its students, so they can begin using it to schedule advising appointments if and when your department prefers. Documentation will be provided that you can share with students, and we can give demos if desired to help you understand the student scheduling process. We would also greatly appreciate if you let us know when you plan to begin asking students to use Slug Success to schedule appointments by filling out the form here.
6. Once student access is turned on (see #5 above), we will be able to assign Peer Adviser and/or Front Desk roles to your student employees who need them. I will send out an email in the next few weeks asking for the names/IDs of students who need this additional access to the system, and provide more information about how student employees will be given these roles on an ongoing basis. Departments that have been using functional accounts to provide student employees access to the system will need to transition away from the separate login (I don't think anyone will complain about this!) as student employees will be able to do their work through their own logins.
7. We plan to switch over to our new website (https://slugsuccess.ucsc.edu/index.html) before summer session begins, so keep an eye out for another announcement about that coming soon!